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Presenter Guidelines

The conference is scheduled for Tuesday and Wednesday afternoons, December 2nd and 3rd, and can continue for additional afternoons, depending on the number of sessions that need to be scheduled.

The conference provides opportunities for researchers to give a 15-minute illustrated PowerPoint presentation about their latest research. Presentations are organized into 1.5 hour sessions.

Abstracts of presentations need to submitted no later than November 10th, along with a registration form.

Registration Form

There is a section for an abstract submission. Both the registration and abstract submission needs to be under the name and contact information of the person actually giving the presentation. If you were personally contacted and asked to submit a presentation for a specific session, be sure to indicate the intended session in your registration form. Please note any scheduling constraints in your registration form.

In addition to submitting your abstract as part of your registration form, please also send the abstract, formatted as described below, as a Word file to officeg@eaglehill.us.

The subject line should read "CNHC Abstract - Last name, then first name

Please review the following guidelines regarding your presentation.

Abstract Formatting Guidelines

• Avoid the use of all caps in your title.
• Italicize scientific names of all genera and species mentioned.
• Capitalize the common names of all species.
• The first time a species is mentioned in the text of an abstract, give both its scientific name (listed first) and, if it has one, its common name in parentheses).
• Affiliation name and location (city, state) for the presentor as well as for each co-author needs to be placed in parentheses immediately following the person's name.
• For the sake of clarity, please use first person and active tense, except in instances where it would make a sentence unnecessarily wordy, complex, or awkward.
• Titles must be limited to 100 characters to facilitate inclusion in the Conference presentation schedule.
• Abstracts must be limited to 250 words and should be written as a single paragraph, and be concisely written to summarize the most important elements of your presentation.
• Presentations will be strictly limited to 20 minutes. This will include time for any questions, so plan on keeping your presentation to a couple of minutes shy of that to allow time for questions.
• Each session will be facilitated by a moderator who is responsible for keeping speakers on time.

PowerPoint Presentation Guidelines

• Embed graphs or other figures into the Powerpoint document as independent objects. Do not dynamically link them from other programs.
• Limit your file size to avoid sluggish response time when advancing and loading slides. Photos for slides can be compressed and saved in a lower resolution.
• Reasonably follow the 6x6 readability rule. Ideally, use no more than six words per line and six lines per “page.
• Use upper and lower case letters rather than block letters: ALL CAPS CAN BE DIFFICULT TO READ.
• Lines that are used for emphasis should be bolder than background lines or borders.
• Use contrasting text and background colors (white or yellow text on blue or black background).
• Avoid using the color red as it tends to bleed into the background and is generally difficult to read.
• Paragraphs should be clearly separated using a blank line. Lists should be organized using numbers, dashes or bullets.