eBio Submission Checklist and Publication Considerations

Submission is made via Scholastica (click the button below). To ensure the smooth processing of your submission, please read our formatting guidelines and submission guidelines prior to submitting your article, and make sure that your article is formatted accordingly.

Click here to download a pdf of these submission guidelines.

Submission Checklist

✓ Authors have reviewed the journal formatting guidelines to make sure their submissions adhere to eBio’s stylistic standards.

✓ Authors have read the following publication considerations and understand the journal’s policies and expectations as stated therein.

✓ Authors have designated a corresponding author, who may be different than the lead author and, for the sake of efficiency and to avoid potential confusion, will be the sole contact with the journal throughout the publication process.

✓ In the cover email, authors firmly commit to the relevant publication charges as described below in the publication considerations, and acknowledge that the responsibility of payment ultimately lies with the authors regardless of any changes in employment or other circumstances.

✓ In the cover email, authors acknowledge that this manuscript has not been previously published, nor is it currently with another journal for consideration for publication.

✓ If the submission is for a revised version of a manuscript that has been previously rejected, either by eBio or another journal, the authors shall disclose this information and attach a summary of the changes made to address the concerns raised by the reviewers and editor during the earlier review process.

✓ If authors are aware that aspects of their manuscript might be considered controversial, we ask they disclose that in the cover email.

✓ Authors may include a brief summary description of the submission with an explanation of why they feel it merits publication and is appropriate for consideration by eBio.

✓ Authors are encouraged to provide the full names and email contact information for potential reviewers, if they are aware of individuals with the appropriate expertise and no potential conflicts of interest.

✓ Authors have attached the complete submission as both a Word doc and pdf file, with all figures, captions, and tables included at the end of the manuscript following the Literature cited. Please do not send separate figure files at this stage in the process.

Publication Considerations

            Publishing format. eBio follows an article-by-article publishing model, and all manuscripts are published electronically online on the journal's website promptly upon completion, though organizers of special issues can request a print run of professionally produced hard copies at additional cost.

            Language considerations. The publication language of the journal is English.

            Author considerations. Manuscripts may be submitted by anyone knowledgeable about biological sciences outside of the natural history disciplines. Authors are encouraged to get outside review of their manuscript before submitting it to the journal. Manuscripts derived from dissertations and theses are welcome, especially when seasoned perspective is added through co-authorship by faculty members.

            Manuscript subject matter. The journal welcomes manuscripts focused on a variety of subject areas related to the biology of organisms as it relates to the structure, function, and development of their internal systems, and as it pertains to their use in medical and other applications not directly related to the ecology and conservation of species or their habitats, including, but not limited to, biochemistry, biotechnology, cell biology, genetics and genomics, immunology, microbiology, molecular biology, neurobiology, physiology, parasitology, and toxicology.

            Manuscript length. The journal does not have any set limits on word or page counts. Rather it is important that authors concisely and succinctly present all the information needed for the reader to fully understand the research or observations being described as well as all of the relevant implications and appropriate conclusions in light of previous findings and publications on the topic, while avoiding the inclusion of extraneous or only tangentially related information (however, note that we do offer the option of including linked online supplemental material, which, though not integral to a full understanding of the manuscript, might be valuable for those wising to take a deeper dive into the research conducted).

            Submission of manuscripts. Submission is made via Scholastica (https://ebio.scholasticahq.com/for-authors). Cover letter must include a statement that the manuscript has not been published or submitted for publication elsewhere, either in whole or in part and a statement that the authors are able to commit institutional funds and/or personal funds to cover the page charges for articles (see section below on page charges for details and exceptions). Authors are encouraged to suggest the name, qualifications, and e-mail contact information of potential guest editors (subject matter experts who oversee the review process for particular manuscripts) and/or reviewers. Please let us know if any aspects of your manuscripts could be considered potentially controversial in some way. This information helps the journal to better understand such manuscripts and to consider options for an impartial and balanced peer review process. We will acknowledge the receipt of all submissions, so if you do not hear from us within a week of your submission, please contact us.
            If submission of files as attachments to a cover email is precluded due to the overly large size of the files, please take measures to reduce the size of the files; pdfs can be optimized, and reducing the file size of all figures prior to embedding them at the end of the manuscript file will generally result in Word files of modest size. If institutional email protocol precludes the addition of attachments to messages sent to addresses outside the organization, please send the files separately using an internet file transfer site such as hightail.com, wetransfer.com, or dropbox.com (all of which are available at no cost).
            We will acknowledge the receipt of all submissions, so if you do not hear from us within a week of your submission, please contact us.

            Review of manuscripts. All manuscripts will be peer-reviewed by a manuscript editor in collaboration with at least two reviewers, all subject matter experts, each of whom will make editorial recommendations. Manuscripts will be edited in collaboration with the author(s) for readability, clarity, accuracy, and brevity. Editors generally follow conventions of the CSE Style Manual (Council of Science Editors).

            Revisions, acceptance, and galley. Revisions of manuscripts should be completed promptly, generally within no more than 4 weeks time. Once a manuscript has been revised and accepted for publication, the author will be asked to provide (1) an electronic copy of the manuscript text including any tables appendices, and figure captions (in Microsoft Word), (2) a pdf file of the final version of the complete manuscript including any figures, and (3) separate high quality (clear, crisp  pdf or tif or jpg at a minimum of 350 ppi when sized to 5.28 inches in width) files for each of the figures sized as they are to appear in the journal, as well as for any proposed cover image figure(s). A galley version of each article will be sent to the author and guest editor, each of whom will review the galley for any necessary changes. If substantive changes are necessary, the author will be notified. To proceed to publication, authors are required to complete and submit a signed copy of a form we provide acknowledging the authors approve of the galley for publication.

            Publication charges. eBio has a page charge to help defray a portion of the cost of producing the journal. The rate is $40 per page for regular journal articles, monographs (papers whose size and focus warrant stand-alone treatment), and special issue articles, and, if applicable, a $25 charge for each supplemental file. Allowances for special circumstances may be considered prior to acceptance for review. Consequences of changes in employment or affiliation need to be anticipated in a timely manner. Research sponsors, institutions, and authors understand that such contributions are routine and necessary to produce a high quality scientific journal that is published in a timely manner. Arrangements and a guarantee of payment are the personal responsibility of the authors. Without such contributions, the number of pages the journal can publish would depend too heavily on the subscription base of the journal, which would limit the kinds and number of manuscripts the journal can accept for review, thus limiting the journal’s ability to meet the expectations of authors hoping to publish in the journal. There are no additional charges for color figures in online publications. Also, at no extra cost, authors are provided a print-quality pdf version of their published article.

Copyright Policy
            The publisher, Eagle Hill Institute, reserves the copyright to all its publications. Any reproduction, other than for an individual's own personal and private use, or distribution of journal content is prohibited without written permission from Eagle Hill Institute.

            Authors of articles published in eBio are allowed to post the pdf reprints of their articles on their own website or on the website or in the repository of their affiliated institution, as well as personally distribute copies to their colleagues, provided they do so along with a clear statement of the Institute's copyright policy as stated above.

Ethical Conduct
            eBio requires that authors, reviewers, and editorial staff adhere to the highest ethical standards in the conduct of research, manuscript preparation, manuscript review, and evaluation.  Failure to adhere to the ethical standards as summarized below may result in consequences as severe as banning authors from publication in the journal and removal of editors from the editorial board

By submitting a manuscript to eBio for consideration for publication, authors attest:

• The manuscript is the authors’ own original work, which has not been previously published elsewhere.
• The manuscript is not currently being considered for publication elsewhere.
• The presented research is reported in an honest and complete manner.
• The manuscript properly recognizes the contributions of all authors. Authorship is conferred only to those who have made substantial contributions to the research, analyses, and preparation of the manuscript. All authors take public responsibility for the paper’s content. 
• The work of others is credited with proper literature citations or photo and figure credits. Portions of text from other publications are indicated by quotation marks and citation of the original source.

Ethical treatment of animals and compliance with laws and regulations

• All studies involving capture, handling, banding, or collection of species should be compliant with recognized animal care procedures and protected species regulations.
• Research must comply with all applicable laws or regulations of the jurisdiction in which the research occurred. Authors should acknowledge any research permits in the acknowledgment section of the manuscript.

Reviewer and editorial board ethical conduct

• Reviewers and members of the editorial board are expected to declare any conflicts of interest with the authors of a manuscript prior to agreeing to review. Conflict of interest includes institutional conflict (e.g., author and reviewer are members of the same institution), and personal conflict (e.g., family member, business partner, collaborator on current or previous research [previous three years], supervisor/advisor for graduate student or post-doc). Other types of conflicts may occur and it is the responsibility of the reviewer or editorial board member to acknowledge any potential conflict before providing a review.
• All reviews are expected to remain confidential with information shared only between reviewers, NENA editorial board members and staff, and authors.

eBio and its editorial staff adhere to a policy of non-discrimination with respect to race, ethnicity, religion, gender, sexual orientation, or disability.