Guidelines for Poster Presentations

Poster presentations play a key role in the success of the conference. Poster presentations will occur on Saturday April 20 and Sunday April 21. Each poster will be assigned to one of those days. The presenter needs to set up their poster at the start of the appointed conference day and leave it set up for the full conference day. Each day there will be 2 receptions—one mid-morning and one mid-afternoon— during both of which all presenters of that day's posters are expected to be on hand to engage with conference participants, answer any questions, and share and elaborate on their research findings. Beverages and light snacks will be served during each poster reception.

All who are giving poster presentations need to submit their abstract and register for the conference no later than February 25, 2024. The Conference registration form contains a section for submission of presentation information. In addition you will need to submit your abstracts separately (see below). Both the registration and submission of abstracts for all presenters (even students) need to be done using the name and contact information of the person actually giving the presentation (i.e., not their advisers or professors). **If you have any scheduling constraints regarding which day you are able to present, it is important that you note those on your registration form ( there is a field specifically for including that information).** If you only wish to attend 1 day, but are flexible as to which day depending on when your presentation is scheduled, then just register for a single day and add a note in the comments field letting us know that is the case. We will then update your registration after the schedule is confirmed. Note that it would be helpful in that situation to select your lunch meal preferences for both days so that we know just what you want regardless of which day we end up registering you for. Due to space limitations, posters can have a maximum of 3 co-presenters. For posters that will have more than one presenter, only the lead presenter needs to send an abstract, though all need to register as presenters.

In addition to submitting your presentation information as part of the online registration form, please also send the abstract, formatted as described below, as a Word file to keithg@eaglehill.us. Use "[your last name and first initial]-NENHC 2024-Poster Presentation" as both the title of the file and as the email subject line. This will help ensure we get all of your information correct while minimizing the need for follow-up contact.

If you have not received a submission confirmation, then you must assume we did not receive your abstract.

Please review the following guidelines regarding your presentation.

IMPORTANT FORMATTING GUIDELINES [READ FIRST—BEFORE SUBMISSION!]:•Avoid the use of all caps. Please use upper and lower case when providing the requested information about your presentation.
•Italicize scientific names of all genus and species mentioned.
•Capitalize the common names of all species.
•The first time a species is mentioned in the text of an abstract, give both its scientific name (listed first) and, if it has one, its common name (following in parentheses).
•Affiliation name and location (city, state) for the presentor as well as for each co-author needs to be placed in parentheses immediately following the person's name.
•Avoid as much as possible the use of specialized mathematical symbols.
•For the sake of clarity, please use first person and active tense except in instances where it would make a sentence unnecessarily wordy, complex, or awkward.
•Click here for a pdf of the following annotated sample that illustrates the key formatting guidelines

Titles must be limited to 100 characters to facilitate inclusion in the conference presentation schedule.

Abstracts should be a single paragraph, and be concisely written to summarize the important elements of your presentation.

Each poster presentation needs to fit on a 4 feet high by 4 feet wide area. Posters must be presented using the poster boards provided by the Conference. No tables or auxiliary projecting or free-standing display support mechanisms can be accommodated. We will provide push pins to affix your posters to the boards.